Check your Panopto recordings and identify those recordings that you need to use beyond the retention period. You may wish to store a copy of some recordings on your computer.

The Panopto recordings are stored:

1. in the study-unit folders corresponding to the VLE study-unit areas and
2. in the Panopto personal folder called My Folder.

Follow the underlying instructions to check the Panopto recordings associated with study-units on the VLE. If you teach on study-units that involve other lecturers, the study-unit folder may show recordings made by the other lecturers. It is strongly recommended that you coordinate with the other lecturers about these recordings.

To check the recordings stored in Panopto:

1. Access the UM Panopto platform.
2. Click the Browse button from the left menu.
3. Click on a folder to view the corresponding recordings.

You do not need to take any action if you will not be re-using these recordings with future student cohorts.

If you plan to re-use these lecture recordings in 2021/22, wait until the VLE 2021/22 is launched - early in September. You will be able to copy the 2021/22 recordings to the appropriate Panopto study-unit folder for academic year 2021/22. You may refer to the Copying and moving recordings [PDF] quick guide for step-by-step instructions.

You will receive a notification when the VLE 2021/22 is available.

You do not need to take any action if you will not be re-using these recordings with future student cohorts. If you want to retain a personal copy of such recordings, you can download the recording/s from Panopto (in MP4 format) to your computer (refer to FAQ 6).

If you plan to re-use these lecture recordings in 2021/22, wait until the VLE 2021/22 is launched - early in September. You will be able to copy the recordings from the 2019/20 and earlier academic years to the appropriate Panopto study-unit folder for academic year 2021/22. You may refer to the Copying and moving recordings [PDF] quick guide for step-by-step instructions.

You will receive a notification when the VLE 2021/22 is available. 

To access the recordings stored in the Panopto My Folder:

1. Access the UM Panopto platform.
2. Click the Browse button from the left menu.
3. Click on My Folder folder to view the list of recordings. 

There is no need to take any action on those recordings which you do not need to use in the future. If you want to retain a personal copy of such recordings, you can download the recording/s from Panopto (in MP4 format) to your computer (refer to FAQ 6). 

If there are recordings in My Folder that you need to re-use for a study-unit that will be delivered in 2021/22, wait until the VLE 2021/22 is launched - early in September. You will be able to copy the recordings from My Folder to the appropriate Panopto study-unit folder for academic year 2021/22. You may refer to the Copying and moving recordings [PDF] quick guide for step-by-step instructions.

You will receive a notification when the VLE 2021/22 is available.

If you are not going to use a Panopto recording for future study-units, you can download the recording: 

1. Access the UM Panopto platform.
2. Click the Browse button from the left menu.
3. Click the folder containing the recording.
4. Open the recording you want to download.
5. Click the Download podcast  icon available on the right side of the screen.

Yes. It is recommended that you use the copy feature instead of the move feature when you would like to reuse recordings. Nonetheless, access to a recording will be lost when the established retention period for that recording passes.

You may refer to the Copying and moving recordings [PDF] quick guide for step-by-step instructions.

No. The VLE Copy Tool does not copy Panopto recordings since these are stored on the Panopto platform, not on the VLE.

Follow the instructions in the Copying and moving recordings [PDF] quick guide.

The VLE study-unit area needs to be set up (provisioned) with Panopto before you start copying recordings to a study-unit. This is a one-time procedure and needs to be done for every VLE study-unit area that uses Panopto recordings.

Refer to the instructions in the Setting up Panopto in a VLE area [PDF] quick guide.

Yes. The retention period applies to all media files on Panopto. If you would like to re-use these files with future student cohorts refer to FAQ 3 and FAQ 4.

You will receive an email in the first week of September of every year reminding you about the deletion of videos in study-unit folders on the 30 September. However, you will not receive any notifications for videos in the Panopto personal folder that are due for deletion.