The University of Malta has set up a retention period for video recordings stored in Panopto and Zoom starting from 1 October 2021.
Recordings stored in the Zoom Cloud storage will be kept for a period of 1 year from the date of recording.
This will be effective from 1 October 2021 but this retention period will also apply for dated recordings. Therefore, all recordings created before 1 October 2020 will be deleted on 30 September 2021, while recordings that were created later will be automatically deleted 1 year after they had been created.
Example A:
Zoom recording created: 11 November 2020
Retention period: 1 year
Zoom recording deleted: 10 November 2021
Example B:
Zoom recording created: 1 October 2020 and earlier
Zoom recording deleted: 30 September 2021
Refer to the Zoom recordings FAQs for information to help you manage the recordings in the Zoom Cloud.
A. Panopto recordings stored in study-unit folders will be retained for 2 academic years.
Starting from 1 October 2021, recordings in Panopto study-unit folders will be kept for a period of 2 academic years. Every year on the 30 September, recordings that have surpassed this retention period will be automatically deleted.
This retention period will also apply for dated recordings. This means that ALL recordings stored in Panopto study-unit folders for academic years 2019/20 and earlier will be deleted on 30 September 2021.
Example A:
Panopto recording in study-unit folder: VLE 2020/21
Retention period: 2 academic years
Panopto recording deleted: 30 September 2022
Example B:
Panopto recording in study-unit folder: VLE 2019/20 and earlier
Panopto recording deleted: 30 September 2021
B. Panopto recordings stored in the Panopto personal folder (My Folder) will be retained for 1 year from the date of recording.
Starting from 1 October 2021, the recordings in your personal folder (called My Folder in Panopto) will be kept for a period of 1 year from the date of recording.
This retention period will also apply for dated recordings. Therefore, all recordings created before 1 October 2020 will be deleted on 30 September 2021, while recordings that were created later will be automatically deleted 1 year after they had been created.
Example A:
Panopto recording in personal folder created: 11 November 2020
Retention period: 1 year
Panopto recording deleted: 10 November 2021
Example B:
Panopto recording in personal folder created: 1 October 2020 and earlier
Panopto recording deleted: 30 September 2021
Refer to the Panopto recording FAQs for information to help you manage the recordings in Panopto.
The retention periods mentioned above are intended to help us make better use of the limited storage available in Zoom and Panopto. Furthermore, the retention periods encourage the removal of dated and redundant recordings of meetings and lectures.